INTERNATIONAL EXHIBITION SPECIALISTS

Privacy Policy

We take the privacy of our clients and visitors very seriously and we continue to safeguard your personal data. In line with the new GDPR we have updated our Privacy Policy. This document sets out how we will treat your personal information, how we use cookies on our website and your rights under GDPR. You are free to opt out of our cookie use by updating your preferences at the bottom of this page. If you would like more information about the use of your personal data, please contact us

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What information do we collect?

We may collect, store and use the following kinds of personal information:

  1. information about your computer and about your visits to and use of this website (including your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views, website navigation;
  2. information that you provide to us for the purpose of subscribing to our services including, but not limited to, email notifications and/or newsletters;
  3. information that is provided to us through contact between you and a member of our staff (including agents) either online or at, for example, events or during phone calls;
  4. any other information that you choose to send to us.

Cookies

In order to provide complete functionality, this web site needs your explicit consent to store browser cookies.

A cookie is a file containing an identifier (a string of letters and numbers) that is sent by a web server to a web browser and stored by the browser. The identifier is then sent back to the server each time the browser requests a page from the server. This enables the web server to identify and track the web browser.

We may use both “session” cookies and “persistent” cookies on the website. Session cookies will be deleted from your computer when you close your browser. Persistent cookies will remain stored on your computer until deleted, or until they reach a specified expiry date. We use session cookies to: keep track of you whilst you navigate the website; ensure our website is working as intended. We use persistent cookies to: enable our website to recognise you when you visit; keep track of your preferences in relation to the use of our website.

We use Google Analytics to analyse the use of this website. Google Analytics generates statistical and other information about website use by means of cookies, which are stored on users’ computers. The information generated relating to our website is used to create reports about the use of the website. Google will store this information. Google’s privacy policy is availableat: https://www.google.com/privacypolicy.html.

Most browsers allow you to reject all cookies, whilst some browsers allow you to reject just third party cookies. For example, in Microsoft Edge you can refuse all cookies by clicking on the three dots in the top right hand side (…), “Settings”, “Advanced settings”, scroll down to “Cookies” and then choosing “Block all cookies” from the dropdown menu. Blocking all cookies will, however, have a negative impact upon the usability of many websites.

Using your personal information

Personal information submitted to us via this website will be used for the purposes specified in this privacy policy or in relevant parts of the website.

We may use your personal information to:

  1. administer the website;
  2. improve your browsing experience by personalising the website;
  3. enable your use of the services available on the website;
  4. supply to you with services ordered via the website;
  5. send statements and invoices to you, and collect payments from you;
  6. send you general (non-marketing) commercial communications;
  7. send you email notifications which you have specifically requested;
  8. send to you our newsletter and other marketing communications relating to our business or the businesses of carefully-selected third parties which we think may be of interest to you by post or, where you have specifically agreed to this, by email or similar technology (you can inform us at any time if you no longer require marketing communications);
  9. provide third parties with statistical information about our users – but this information will not be used to identify any individual user;
  10. deal with enquiries and complaints made by or about you relating to the website;
  11. keep the website secure and prevent fraud;

Personal Information shared with our Group

The section relates to:
(a) Personal information submitted to us during client contact between you and an employee or agent of our Groupat events and / or follow-up phone calls; and
(b) Personal information provided to our project team during day to day delivery of contracted project work

We may use your personal information to:

  1. Send statements and invoices to you, and collect payments from you;
  2. Send you general (non-marketing) commercial communications;
  3. Send you email notifications which you have specifically requested;
  4. Send you our newsletter and other marketing communications relating to our business, other members of our Group or businesses of carefully-selected third parties which we think may be of interest to you by post or, where you have specifically agreed to this, by email or similar technology (you can inform us at any time if you no longer require marketing communications);
  5. Send you project related items including (but not exclusively) contracts, quotes, documentation, drawing, artwork, timelines and material samples.

Disclosures

We may disclose information about you to any of our employees, officers, agents, suppliers or subcontractors (including within other members of our Group) insofar as reasonably necessary for the purposes as set out in this privacy policy, the day to day running of our business and the provision of services ordered by you. In addition, we may disclose your personal information:

  1. to the extent that we are required to do so by law;
  2. in connection with any legal proceedings or prospective legal proceedings;
  3. in order to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention and reducing credit risk);
  4. to the purchaser (or prospective purchaser) of any business or asset that we are (or are contemplating) selling insofar as we reasonably believe it to be relevant; and
  5. to any person or organisation who we reasonably believe may apply to a court or other competent authority for disclosure of that personal information and where, in our reasonable opinion, such court or authority would be reasonably likely to order disclosure of that personal information;
  6. Except as provided in this privacy policy, we will not provide your information to third parties.

International data transfers

Information that we collect may be stored and processed in and transferred between any of the countries in which we operate in order to enable us to use the information in accordance with this privacy policy.

We cannot prevent the use or misuse of such information by others and you accept that we are not liable for such misuse.

You expressly agree to the transfer of personal information (including internationally) as envisaged by this privacy policy.

Security of your personal information

We will take reasonable technical and organisational precautions to prevent the loss, misuse or alteration of your personal information in line with GDPR.

We will store personal data in line with the requirements of the GDPR.

We will store all the personal information you provide on our secure password and firewall protectedservers.

Of course, data transmission over the internet is inherently insecure, and we cannot guarantee the securityof data sent over the internet.

Policy amendments

We may update this privacy policy from time-to-time by posting a new version on our website. You should regularly check this page to ensure you are happy with any changes. Your continued use of our site is evidence of your agreement to this policy, any terms of use and any changes to those documents.

Your rights under GDPR

You may instruct us to provide you with any personal information we hold about you. This will be supplied in a standard computer readable format within one month of the accepted Subject Access Request.

Provision of such information will be subject to

– The provision of a valid Subject Access Request under GDPR; and
– The supply of appropriate evidence of your identity (for this purpose, we will usually accept a photocopy of your passport certified by a solicitor or bank plus an original copy of a utility bill showing your current address).

Rights to Erasure

You may request we wipe your information from our system and request that any third party does the same. You recognise that we have no control over such third parties and we are only able to make reasonable requests.

The provision of the Right to Erasure is subject to pending legal claims and or legal obligations.

Data Portability:

Where it is technically feasible, you may request that we collect all data we hold on you and transfer it to a new provider. We will comply with this request within one month free of charge.

This is a restricted right and only applies to personal data provided to us and where the processing is based on your consent.

Updating information

In line with GDPR we will endeavour to keep all personal information up to date but please let us know if the personal information we hold needs to be corrected or updated.

Terms

References to ‘us’, ‘our’, ‘we’ and ‘Group’ include the following businesses:

Exhibit Global SAS,Lieu ditLinlouet, 29190 Pleyben, France
Exhibit Global LLC, 4300 George Washington Memorial Highway, Yorktown VA 23692, USA

‘GDPR’ refers to the General Data Protection Regulation (EU) 2016/679 and any subsequent amendments.

Contact Us

If you have any questions about this privacy policy, GDPR, or our treatment of your personal information, please contact us by email.
You can also contact us by post at Exhibit Global SAS, Lieu ditLinlouet, 29190 Pleyben, France.
Or Exhibit Global LLC, 4300 George Washington Memorial Highway, Yorktown VA 23692, USA.

Revision Date: 6 November 2018